Year End Information

Important  Information for FY23

 

Procurement

Regular Requisitions/POs Must be submitted and approved by June 15, 2023 to be encumbered for FY23.
Sole Source Requisitions/ POs Must be submitted and approved by June 15, 2023 to be encumbered for FY23.
Personal Reimbursements Must be received by Procurement  by July 11, 2023 for FY23 expenses.
PO Change Orders Must be submitted and approved by July 14, 2023 for FY23 expenses.
Receipt Dates

Goods and Services received in June (with a June receipt date) must be approved by July 14, 2023.
Blanket POs Ensure all invoices are paid for your open FY23 Blanket Orders.  
Formal Bids No new RFP or IFB events processed during the perido of June 15 - July 15, 2023.
 

Procurement questions?  Contact your Procurement Coordinator.

Supplier Contract questions?  Review the Contract Management site.

Travel
Expense Reports Must be received by the Travel Office by July 11, 2023 to ensure expensing to FY23 accounting.     

Year End Cut Off Dates

Charges for June 1-June 15 must be verified AND fully approved by June 30, 2023 in order for the charges to expense in  FY23 accounting.

Charges for June 16 through June 30 must be be verified AND fully approved by July 7, 2023 in order for the charges to expense in FY23 accounting.

Please remember to verify the document date in the header as it  defaults to the current date.  For expense reports created on or after July 1, 2023, that should expense to FY23, change the Expense Report Date in the header to June 30, 2023. If the travel spans both fiscal years, the expense will be processed in FY24 upon the travelers return.
 

For additional information regarding Travel entries, contact uatravel@uark.edu. 

eProcurement
WEX Charges 

Charges prior to June 30 must be verified AND fully approved by July 7, 2023 in order for the charges to expense in  FY23 accounting. 

PCards & TCards

Charges prior to June 16 must be verified AND fully approved by June 30, 2023 in order for the charges to expense in  FY23 accounting. 

Charges for June 16-June 30 must be be verified AND fully approved by July 7, 2023 in order for the charges to expense in FY23 accounting.

Please remember to verify the document date in the header as it  defaults to the current date. For purchases made on or before June 30, 2023, that should expense to FY23, change the Document Date in the header to June 30, 2023.

 

For additional information regarding PCard, contact pcard@uark.edu.

For additional information regarding TCard, contact uatravel@uark.edu.

Internal Service Deliveries
All Internal Service Deliveries must be approved by July 14, 2023.
 
For additional information regarding ISD's, contact the Tech Store.

Accounts Payable
Reimbursements Expense Reports for personal reimbursements must be submitted and approved on or before July 11, 2023.
Supplier Invoice Request Must be submitted and approved by July 14, 2023 for FY23 expenses.
Regular Invoices  Must be received by Accounts Payable and matched to a receiving entry (if applicable) with a received date of 06/30/22 or earlier by July 14, 2023 in order to ensure expensing in FY23 accounting.
Construction Must be received by Accounts Payable and matched to a receiving entry with a received date of June 30, 2023 or earlier by July 14, 2023 to ensure expensing in FY23 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2023).
Utilities Must be received by Accounts Payable by July 14, 2023 in order to post to FY23 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2023).
AP Closes July 19, 2023
Accounting Adjustments Accounting Adjustments and Payroll Accounting Adjustments must be submitted and approved by July 28, 2023 for FY23 accounting.
 

For additional information regarding Accounts Payable entries, contact your Payment Analyst.

PMC Solutions
Printing Services For additional information regarding Printing, contact Angela Salrin or Melissa Couch 575-2404.
Mail For additional information regarding Mailing, contact Doug Norwood 575-5649.
Post Office/Postal Plus For additional information regarding Post Office/Postal Plus, contact Doug Norwood 575-5649.
Copy & Ship For additional information regarding Copy & Ship, contact Doug Norwood 575-5649.

Transit & Parking
Parking Permit Parking Permit Information available at the Transit and Parking web site, https://parking.uark.edu. Permit rates located at:  https://vcfa.uark.edu/policies/fayetteville/avcb/3200.php 
  For additional information regarding Parking Permit Fees, call 575-4666.

Financial Affairs Year End Information