Year End Information

Important  Information for FY22

 

Accounts Payable

Reimbursements Expense Reports for personal reimbursements must be submitted and approved on or before July 11, 2022.
Supplier Invoice Request Must be submitted and approved by July 15, 2022 for FY22 expenses.
Regular Invoices  Must be received by Accounts Payable and matched to a receiving entry (if applicable) with a received date of 06/30/22 or earlier by July 15, 2022 in order to ensure expensing in FY22 accounting.
Construction Must be received by Accounts Payable and matched to a receiving entry with a received date of 06/30/22 or earlier by July 15, 2022 to ensure expensing in FY22 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2022).
Utilities Must be received by Accounts Payable by July 15, 2022 in order to post to FY22 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2022).
Accounting Adjustments Accounting Adjustments and Payroll Accounting Adjustments must be submitted and approved by July 30, 2022 for FY22 accounting.
  For additional information regarding Accounts Payable entries, contact your Payment Analyst.

Travel

Expense Reports Must be received by the Travel Office by July 11, 2022 to ensure expensing to FY22 accounting.     

Year End Cut Off Dates

Charges prior to June 16 must be verified AND fully approved by June 30, 2022 in order for the charges to expense in  FY22 accounting.

Charges for June 16 through June 30 must be be verified AND fully approved by July 11, 2022 in order for the charges to expense in FY 22 accounting.

Please remember to verify the document date in the header as it  defaults to the current date.  For expense reports created on or after July 1, 2022, that should expense to FY 22, change the Expense Report Date in the header to June 30, 2022.  If the travel spans both fiscal years, the expense will be processed in FY23 upon the travelers return.

  For additional information regarding Travel entries, contact uatravel@uark.edu

Procurement

Regular Requisitions/POs Must be submitted and approved by June 15, 2022 to be encumbered for FY22.
Sole Source Requisitions/ POs Must be submitted and approved by June 15, 2022 to be encumbered for FY22.
Personal Reimbursements Must be received by Procurement  by July 11, 2022 for FY22 expenses.
PO Change Orders Must be submitted and approved by July 15, 2022 for FY22 expenses.
Blanket POs Ensure all invoices are paid for your open FY22 Blanket Orders.  
 

Procurement questions?  Contact your Procurement Coordinator.

Supplier Contract questions?  Review the Contract Management site.

Internal Service Deliveries

All Internal Service Deliveries must be approved by July 15, 2022.

eProcurement

WEX Charges 

Charges prior to June 16 must be verified AND fully approved by June 30, 2022 in order for the charges to expense in  FY22 accounting. 

Charges for June 16 through June 30 must be be verified AND fully approved by July 11, 2022 in order for the charges to expense in FY 22 accounting.

PCards & TCards


Charges prior to June 16 must be verified AND fully approved by June 30, 2022 in order for the charges to expense in  FY22 accounting. 

Charges for June 16 through June 30 must be be verified AND fully approved by July 11, 2022 in order for the charges to expense in FY 22 accounting.

Please remember to verify the document date in the header as it  defaults to the current date. For purchases made on or before June 30, 2022, that should expense to FY 22, change the Document Date in the header to June 30, 2022.

For additional information regarding PCard, contact pcard@uark.edu.

For additional information regarding TCard, contact uatravel@uark.edu.

PMC Solutions

 
Printing Services For additional information regarding Printing, contact Angela Salrin or Melissa Couch 575-2404.
Mail For additional information regarding Mailing, contact Doug Norwood 575-5649.
Post Office/Postal Plus For additional information regarding Post Office/Postal Plus, contact Doug Norwood 575-5649.
Copy & Ship For additional information regarding Copy & Ship, contact Doug Norwood 575-5649.

Transit & Parking

Parking Permit Parking Permit Information available at the Transit and Parking web site, https://parking.uark.edu. Permit rates located at:  https://vcfa.uark.edu/policies/fayetteville/avcb/3200.php 

For additional information regarding Parking Permit Fees, call 575-4666.

Financial Affairs Year End Information