Year End Information

Important  Information

 

Receipt Dates

Goods and services received in June (with a June receipt date) must be approved by July 16, 2021.

 

 Accounts Payable

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Reimbursements Expense Reports for personal reimbursements must be submitted and approved on or before July 12, 2021.
Supplier Invoice Request Must be submitted and approved by July 16, 2021 for FY21 expenses.
Regular Invoices  Must be received by Accounts Payable and matched to a receiving entry (if applicable) with a received date of 06/30/21 or earlier by July 16, 2021 in order to ensure expensing in FY21 accounting.
Construction Must be received by Accounts Payable and matched to a receiving entry with a received date of 06/30/21 or earlier by July 16, 2021 to ensure expensing in FY21 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2021).
Utilities Must be received by Accounts Payable by July 16, 2021 in order to post to FY21 accounting. Receiving date should be entered to reflect the actual dates of service (i.e., invoice is received July 1 for services through June 30, receiving date should be June 30, 2021).
Accounting Adjustments Accounting Adjustments and Payroll Accounting Adjustments must be submitted and approved by July 30, 2021 for FY21 accounting.
  For additional information regarding Accounts Payable entries, contact your Payment Analyst.

Travel

Expense Reports Must be received by the Travel Office by July 12, 2021 to ensure expensing to FY21 accounting.     
Year End Cut Off Dates
  • Charges for May 16 through June 15 must be approved by June 30, 2021, in order for charges to expense  in FY21 accounting
  • Charges for Jun 16 through June 30 must be approved by July 12, 2021, in order for June charges to expense to FY21 accounting.

Please remember to verify the document date in the header as it  defaults to the current date.  For expense reports created on or after July 1, 2021, that should expense to FY 21, change the Expense Report Date in the header to June 30, 2021.  If the travel spans both fiscal years, the expense will be processed in FY22 upon the travelers return.

  For additional information regarding Travel entries, contact uatravel@uark.edu

Procurement

Personal Reimbursements Must be submitted and approved by July 12, 2020 for FY21 expenses.
Regular POs Must be submitted and approved by June 15, 2021 to be encumbered for FY21.
Sole Source Must be submitted and approved by June 15, 2021 to be encumbered for FY21.
Change Orders Must be submitted and approved by July 16, 2021 for FY21 expenses.
 

For additional information regarding Procurement, contact your Procurement Coordinator

Internal Service Deliveries

All Internal Service Deliveries must be approved by 7/16/2021.

eProcurement

WEX Charges  Charges for June 1 through June 30 must be approved by July 9, 2021 in order for June charges to expense in  FY21 accounting.

PCards & TCards


There will be 2 cut off dates in July:

There will be 2 cut off dates for Year End:

Charges for June 1 through June 15 must be approved by June 30, 2021 in order for June charges to expense in FY21 accounting.  

Charges for June 16 through June 30 must be verified by July 9, 2021 in order for June charges to expense in FY21 accounting.  

 

For additional information regarding PCard, contact pcard@uark.edu.

For additional information regarding TCard, contact uatravel@uark.edu.

PMC Solutions

 
Printing Services For additional information regarding Printing, contact Angela Salrin or Melissa Couch 575-2404.
Mail For additional information regarding Mailing, contact Doug Norwood 575-5649.
Post Office/Postal Plus For additional information regarding Post Office/Postal Plus, contact Doug Norwood 575-5649.
Copy & Ship For additional information regarding Copy & Ship, contact Doug Norwood 575-5649.

Transit & Parking

Parking Permit Parking Permit Information available at the Transit and Parking web site, https://parking.uark.edu. Permit rates located at:  https://vcfa.uark.edu/policies/fayetteville/avcb/3200.php 

For additional information regarding Parking Permit Fees, call 575-4666.

Financial Affairs Year End Information